PRIVACY NOTICE FOR WEBSITE VISITORS
Who we are
Our website address is: https://coajamaica.com.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
PRIVACY NOTICE FOR CUSTOMERS
Charles O’Connor Consulting Network Limited is committed to protecting the privacy and security of your personal and business data. This Privacy Notice describes how we collect, use, share and store your personal data in accordance with applicable data protection laws and the confidentiality rules of our profession. By submitting your personal data, you agree that you have read and understood the terms of this Privacy Notice.
1. Data Controller
Charles O’Connor Consulting Network Limited is the Data Controller responsible for your personal data. Our registered office is at Suite 6, First Floor, OCWILL Business Suites, 4 Torrington Avenue, Kingston, Jamaica.
2. Personal Data We Collect
We may collect the following personal data from you throughout our client relationship
a. Your name and contact details
b. Your national, business and other identification numbers
c. Name and contact details of your company directors and shareholders
3. How We Use Your Personal Data
We will use your personal data to:
a. Evaluate you and your organization as part of our know-your-client (KYC) procedures
b. Contact you throughout our client relationship, and up to seven (7) years after your last client transaction.
c. Process client transactions and maintain our client database.
4. How We Share Your Data
Your personal data may be shared:
a. With regulatory agencies to fulfill our statutory and professional regulatory obligations.
b. With our advertising and client survey partners for direct marketing and client feedback. We will only share your data with these agencies with your consent.
5. Data Retention
We will retain your personal data for as long as you remain our client, and for up to seven years after your last client transaction. We may retain your data for longer periods for the purpose of satisfying legal or other regulatory requirements.
6. How we Protect Your Personal Data
We (and our third-party service providers) use a variety of organizational measures and industry-standard security technologies and procedures to protect your personal data from unauthorized access, use, or disclosure. However, no method of storage is 100% secure. Therefore, while we use reasonable efforts to protect your personal data, we cannot guarantee its absolute security.
7. Handling of Data Breaches
We will thoroughly investigate all incidents of data breach, and endeavor to report them to the regulatory authorities in accordance with the law. Where the data breach poses a risk to you, we will endeavor to contact you and provide the following information without undue delay:
- the nature of the breach and the measures taken, or proposed to be taken, to mitigate or address the negative effects of the breach on you.
- the name and other relevant contact information of our Privacy Officer, or other designated representative, to provide you with updates on the breach.
8. Your Rights
You have the right to:
a. request access to your personal data.
b. request correction of your personal data in our possession.
c. request the restriction of processing of your personal data
d. object to our processing of your personal data.
e. request erasure of your personal data where you believe there is no lawful reason for us to process it.
These rights can be accessed by emailing a “Data Access Request” to privacy@cocnjamaica.com
9. Changes to this Privacy Policy
This Privacy Policy is subject to revision to ensure it remains in line with the evolving regulatory and privacy landscape. Charles O’Connor Consulting Network Limited reserves the right, at its sole discretion, to modify or replace any part of this Privacy Policy, and we will notify you once changes are made. By maintain your client relationship after receiving this notification, you agree that you have read and understood the updated terms of the Privacy Notice.
10. Contact Us
If you have any questions about this privacy notice, or how we handle your personal data, please contact us at privacy@cocnjamaica.com
PRIVACY NOTICE FOR EMPLOYEES
Charles O’Connor Consulting Network Limited is committed to protecting the privacy and security of your personal data. This Privacy Notice describes how we collect, use, share and store your personal data in accordance with applicable data protection laws. By submitting your personal data, you agree that you have read and understood the terms of this Privacy Notice.
1. Data Controller
Charles O’Connor Consulting Network Limited is the Data Controller responsible for your personal data. Our registered office is at 4 Torrington Avenue, Kingston, Jamaica.
2. Personal Data We Collect
We may collect the following personal data from you during your employment
a. Your name and contact details
b. Your taxpayer registration number (TRN), National Insurance Number and/or or other identification numbers
c. Your banking information
d. A copy of your photo ID and other biometric data including fingerprints
e. Name and contact details of your spouse and dependents.
f. Your health information
g. Image capturing via CCTV, photography or online meeting recordings
3. How We Use Your Personal Data
We will use your personal data to:
a. Fulfill our legal and contractual obligations under the terms of your employment contract
b. Maintain our human resource records
c. Any other business activity associated with your employment
4. How We Share Your Data
Your personal data may be shared:
a. With regulatory agencies for the purposes of fulfilling our legal obligations as your employer
b. With employee benefit providers for the purposes of procuring and providing employment benefits
c. With any other party for which we have a legitimate business interest to do so in connection with your employment
5. Data Retention
We will retain your personal data throughout your employment tenure, and for up seven after the termination of your employment. Additionally, we may retain specific data for up to 30 years after the termination of your employment to assist you in claiming statutory benefits.
6. How we Protect Your Personal Data
We (and our third-party service providers) use a variety of organizational measures and industry-standard security technologies and procedures to protect your personal data from unauthorized access, use, or disclosure. However, no method of storage is 100% secure. Therefore, while we use reasonable efforts to protect your personal data, we cannot guarantee its absolute security.
7. Handling of Data Breaches
We will thoroughly investigate all incidents of data breach, and endeavour to report them to the regulatory authorities in accordance with the law. Where the data breach poses a risk to you, we will endeavour to contact you and provide the following information without undue delay:
a. the nature of the breach and the measures taken, or proposed to be taken, to mitigate or address the negative effects of the breach on you.
b. the name and other relevant contact information of our Privacy Officer, or other designated representative, to provide you with updates on the breach.
8. Your Rights
You have the right to:
a. request access to your personal data.
b. request correction of your personal data in our possession.
c. request the restriction of processing of your personal data
d. object to our processing of your personal data.
e. request erasure of your personal data where you believe there is no lawful reason for us to process it.
These rights can be accessed by emailing a “Data Access Request” to privacy@cocnjamaica.com
9. Changes to this Privacy Policy
This Privacy Policy is subject to revision to ensure it remains in line with the evolving regulatory and privacy landscape. Charles O’Connor Consulting Network Limited reserves the right, at its sole discretion, to modify or replace any part of this Privacy Policy, and we will notify you once changes are made. By remaining in our employment after receiving this notification, you agree that you have read and understood the updated terms of the Privacy Notice.
10. Contact Us
If you have any questions about this privacy notice, or how we handle your personal data, please contact privacy@cocnjamaica.com.
PRIVACY NOTICE FOR GENERAL (ACCESSING OUR FACILITIES)
Charles O’Connor Consulting Network Limited is committed to protecting the privacy and security of your personal data. This Privacy Notice describes how we collect, use, share and store your personal data in accordance with applicable data protection laws. By submitting your personal data, you agree that you have read and understood the terms of this Privacy Notice.
1. Data Controller
Charles O’Connor Consulting Network Limited is the Data Controller responsible for your personal data. Our registered office is at 4 Torrington Avenue, Kingston, Jamaica
2. Personal Data We Collect
We may collect the following personal data from you while accessing our facilities or other publicly available services
a. your name and contact details
b. a copy of your photo ID
c. image capturing via CCTV, photography or webinar recording
When you visit our website, you are free to browse without submitting any personal data. We may however collect personal data from you when you subscribe to any of our services or submit data to us using any of our web portals. For further details about how we manage data submitted on our website please refer to our website’s Privacy Notice
3. How We Use Your Personal Data
We will use your personal data to:
a. facilitate or monitor access to our facilities or services
b. contact you in relation to your accessing of our facilities or services
c. assist in the investigation of any unauthorised activity carried out at our facilities including investigations conducted by law enforcement.
4. How We Share Your Data
Your personal data may be shared with law enforcement and our private security partners to facilitate the investigation of any unauthorised activity carried out at our facilities.
5. Data Retention
We will retain your personal data for up to seven years after you have accessed our facilities or services. We may retain your data for longer periods for the purpose of satisfying legal or other regulatory requirements.
6. How we Protect Your Personal Data
We (and our third-party service providers) use a variety of organizational measures and industry-standard security technologies and procedures to protect your personal data from unauthorized access, use, or disclosure. However, no method of storage is 100% secure. Therefore, while we use reasonable efforts to protect your personal data, we cannot guarantee its absolute security.
7. Handling of Data Breaches
We will thoroughly investigate all incidents of data breach, and endeavor to report them to the regulatory authorities in accordance with the law. Where the data breach poses a risk to you, we will endeavor to contact you and provide the following information without undue delay:
a. the nature of the breach and the measures taken, or proposed to be taken, to mitigate or address the negative effects of the breach on you.
b. the name and other relevant contact information of our Privacy Officer, or other designated representative, to provide you with updates on the breach.
8. Your Rights
You have the right to:
a. request access to your personal data.
b. request correction of your personal data in our possession.
c. request the restriction of processing of your personal data
d. object to our processing of your personal data.
e. request erasure of your personal data where you believe there is no lawful reason for us to process it.
These rights can be accessed by emailing a “Data Access Request” to privacy@cocnjamaica.com
9. Changes to this Privacy Policy
This Privacy Policy is subject to revision to ensure it remains in line with the evolving regulatory and privacy landscape. Charles O’Connor Consulting Network Limited reserves the right, at its sole discretion, to modify or replace any part of this Privacy Policy, and we will notify you once changes are made. By continuing to access our facilities and services you agree that you have read and understood the updated terms of the Privacy Notice.
10. Contact Us
If you have any questions about this privacy notice, or how we handle your personal data, please contact us at privacy@cocnjamaica.com.
PRIVACY NOTICE FOR JOB APPLICANTS
Charles O’Connor Consulting Network Limited is committed to protecting the privacy and security of your personal data. These Privacy Notices describe how we collect, use, share and store your personal data in accordance with applicable data protection laws. By submitting your personal data, you agree that you have read and understood the terms of the Privacy Notice.
1. Data Controller
Charles O’Connor Consulting Network Limited is the Data Controller responsible for your personal data. Our registered office is at 4 Torrington Avenue, Kingston, Jamaica.
2. Personal Data We Collect
We may collect the following personal information from you during the recruitment process:
a. Your name, address, and contact details
b. Details of your qualification, skills, experience and employment history
c. Information about your current level of remuneration, including benefit entitlements.
d. Any other information you provide to us in your application (e.g., cover letter, resume/CV, references).
3. How We Use Your Personal Data
We will use your personal data to:
a. assess your skills, qualifications and suitability for the job.
b. communicate with you about the recruitment process.
c. comply with legal or regulatory requirements
d. maintain records related to our hiring processes
4. How We Share Your Data
Your personal data may be shared internally for the purposes of the recruitment process. Additionally, we may share your personal data with our clients for the purpose of identifying other opportunities for which you may be suitable.
5. Data Retention
We will retain your personal data for as long as is necessary for our recruitment process, including for the purposes of satisfying any legal or reporting requirements. If your application is unsuccessful, we may retain your data for a period of 1 year in case other suitable opportunities arise.
6. How We Protect Your Personal Data
We (and our third-party service providers) use a variety of organizational measures and industry-standard security technologies and procedures to protect your personal data from unauthorized access, use, or disclosure. However, no method of storage is 100% secure. Therefore, while we use reasonable efforts to protect your personal data, we cannot guarantee its absolute security.
7. Handling of Data Breaches
We will thoroughly investigate all incidents of data breach, and endeavor to report them to the regulatory authorities in accordance with the law. Where the data breach poses a risk to you, we will endeavor to contact you and provide the following information without undue delay:
a. the nature of the breach and the measures taken, or proposed to be taken, to mitigate or address the negative effects of the breach on you
b. the name and other relevant contact information of our Privacy Officer, or other designated representative, to provide you with updates on the breach.
8. Your Rights
You have the right to:
a. request access to your personal data.
b. request correction of your personal data in our possession.
c. request the restriction of processing of your personal data
d. object to our processing of your personal data.
e. request erasure of your personal data where you believe there is no lawful reason for us to process it.
These rights can be accessed by emailing a “Data Access Request” to privacy@cocnjamaica.com
9. Changes to this Privacy Policy
This Privacy Policy is subject to revision to ensure it remains in line with the evolving regulatory and privacy landscape. Charles O’Connor Consulting Network Limited reserves the right, at its sole discretion, to modify or replace any part of this Privacy Policy, and we will notify you once changes are made. By submitting your application, you agree that you have read and understood the updated terms of the Privacy Notice.
10. Contact Us
If you have any questions about this Privacy Notice, or how we handle your personal data, please contact us at privacy@cocnjamaica.com.
PRIVACY NOTICE FOR SUPPLIERS
Charles O’Connor Consulting Network Limited is committed to protecting the privacy and security of your personal data. This Privacy Notice describes how we collect, use, share and store your personal data in accordance with applicable data protection laws. By submitting your personal data, you agree that you have read and understood the terms of this Privacy Notice.
1. Data Controller
Charles O’Connor Consulting Network Limited is the Data Controller responsible for your personal data. Our registered office is at 4 Torrington Avenue, Kingston, Jamaica.
2. Personal Data We Collect
We may collect the following personal data from you during the procurement process:
a. Your name and contact details
b. Your taxpayer registration number (TRN) or other identification number
c. Your banking information
d. Name and contact details of company directors and shareholders
3. How We Use Your Personal Data
We will use your personal data to:
a. Process transactions for the procurement of goods or services from you.
b. Contact you while you supply us with goods and services, and up to seven (7) years after you cease to supply us with goods or services.
c. Maintain our procurement records
4. How We Share Your Data
Your personal data may be shared with regulatory agencies in accordance with applicable legislation and to facilitate the procurement of your goods or services
5. Data Retention
We will retain your personal data for up to seven years after you cease to supply us with goods or services. We may retain your data for longer periods for the purpose of satisfying legal or other regulatory requirements.
6. How We Protect Your Personal Data
We (and our third-party service providers) use a variety of organizational measures and industry-standard security technologies and procedures to protect your personal data from unauthorized access, use, or disclosure. However, no method of storage is 100% secure. Therefore, while we use reasonable efforts to protect your personal data, we cannot guarantee its absolute security.
7. Handling of Data Breaches
We will thoroughly investigate all incidents of data breach, and endeavor to report them to the regulatory authorities in accordance with the law. Where the data breach poses a risk to you, we will endeavor to contact you and provide the following information without undue delay:
a. the nature of the breach and the measures taken, or proposed to be taken, to mitigate or address the negative effects of the breach on you.
b. the name and other relevant contact information of our Privacy Officer, or other designated representative, to provide you with updates on the breach.
8. Your Rights
You have the right to;
a. request access to your personal data.
b. request correction of your personal data in our possession.
c. request the restriction of processing of your personal data
d. object to our processing of your personal data.
e. request erasure of your personal data where you believe there is no lawful reason for us to process it.
These rights can be accessed by emailing a “Data Access Request” to privacy@cocnjamaica.com
9. Changes to this Privacy Policy
This Privacy Policy is subject to revision to ensure it remains in line with the evolving regulatory and privacy landscape. Charles O’Connor Consulting Network Limited reserves the right, at its sole discretion, to modify or replace any part of this Privacy Policy, and we will notify you once changes are made. By continuing to supply your goods and services after receiving this notification, you agree that you have read and understood the updated terms of the Privacy Notice.
10. Contact Us
If you have any questions about this privacy notice, or how we handle your personal data, please contact us at privacy@cocnjamaica.com.
